Our Kenosha, WI corporate office is searching for a highly motivated Executive Assistant to join our team! He or she must be extremely organized, self-reliant, proactive, and detail oriented. We are looking for a “go-getter” and someone who takes initiative. For the selected candidate, we will provide the opportunity for growth, a generous benefit package and a professional environment.

Primary Responsibilities:

  • Ensure that various administrative tasks are completed in an effective and efficient manner, including drafting correspondence, screening phone calls and maintaining executive files as needed
  • Manage busy calendar – client appointments, meetings and conference calls in addition to coordinating domestic travel arrangements and itineraries
  • Coordinate on-site/off-site special events – preparing materials, selecting venues and menus
  • Prepare invoices, reports, memos, letters, financial statements and other documents as needed
  • Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies
  • Exercise independent judgment, decision-making abilities and high level of confidentiality

Requirements:

  • Bachelor’s degree strongly preferred
  • 2-5 years of applicable work experience
  • Ability and desire to work in a fast-paced environment
  • Detail-oriented with superb organizational skills
  • Strong written and verbal communication skills
  • Proficient in MS Office
  • A passion to learn, increase skills, and take on new projects and responsibilities
  • Ability to prioritize and meet strict deadlines in a fast paced setting

If this sounds like a good fit, send your resume to: hr@aviationadvisor.com