Our Kenosha, WI corporate office is searching for a highly motivated Executive Assistant to join our team! He or she must be extremely organized, self-reliant, proactive, and detail oriented. We are looking for a “go getter” and someone who takes initiative. For the selected candidate we will provide the opportunity for growth, a generous benefit package, and a professional environment.
Responsibilities:
– Ensure that various administrative tasks are completed in an effective and efficient manner, including drafting correspondence, screening phone calls and maintaining executive files as needed
– Manage busy calendar – client appointments, meetings and conference calls in addition to coordinating domestic travel arrangements and itineraries
– Coordinate on-site/off-site special events – preparing materials, selecting venues and menus
– Prepare invoices, reports, memos, letters, financial statements and other documents as needed
– Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies
– Exercise independent judgment, decision-making abilities and high level of confidentiality
Requirements:
– Bachelor’s degree strongly preferred
– 2 to 5 years of applicable work experience
– Ability and desire to work in a fast-paced environment
– Detail-oriented with superb organizational skills
– Strong written and verbal communication skills
– Proficient in MS Office (Excel and Word)
– A passion to learn, increase skills, and take on new projects and responsibilities
– Ability to prioritize and meet strict deadlines in a fast paced setting’
Financial Duties:
- Expense reports
- Processing payments
- Billing
- Payroll
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Retirement plan
- Paid time off
This Job Is Ideal for Someone Who Is:
- Dependable — more reliable than spontaneous
- Adaptable/flexible — enjoys doing work that requires frequent shifts in direction
- Detail-oriented — would rather focus on the details of work than the bigger picture
- Achievement-oriented — enjoys taking on challenges, even if they might fail
- High stress tolerance — thrives in a high-pressure environment’
Job Type: Full-time
Salary: From $45,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Experience:
- Office Administration: 1 year (Preferred)
Work Location: In person